Choosing an AGM voting system in Kenya requires a clear distinction between running a ballot and coordinating people or meeting operations. This guide sets out questions for evaluating a ballot provider. Vota's current public platform describes campaign operations; it does not establish that an AGM ballot module is available.
Define the ballot rules before evaluating software
Document the eligible membership list, resolutions, opening and closing times and who is authorised to administer the process. Clarify whether votes are secret, whether proxy arrangements apply and how a disputed eligibility decision is handled. The organisation's responsible officers should confirm the applicable rules before a provider configures the ballot.
Ask for evidence of voter and ballot separation
If secrecy is required, ask the vendor to explain what administrators can see and how eligibility checking is separated from vote choices. Request a demonstration using test members. Do not accept an interface label such as secure as evidence of a particular security property. Ask what independent assurance is available and what it actually covers.
Rehearse failures and results review
Test an interrupted connection, a duplicate voting attempt and a member who cannot access the invitation. Agree who may reopen a ballot and how any intervention is recorded. Ask how turnout and results are exported and reviewed without exposing secret choices. Define support responsibilities for the meeting window.
Confirm product fit before contracting
Request a written scope covering the ballot workflow, member data, retention, support and results handover. For Vota specifically, confirm whether a suitable voting capability exists before treating it as a ballot supplier; its verified public offering currently focuses on campaign coordination. Neither campaign software nor a private AGM platform should be presented as an IEBC system or official public-election register.
Explore Vota to discuss the requirements in this guide.
Further reading: OWASP application security verification reference. Confirm requirements for your own operation with the responsible provider or organisation.
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